How To Write a Formal Resignation Letter
Published Oct 24, 2021
Are you prepared to resign from your current position? Always create a letter of resignation to legitimize your leave. However, what is a resignation letter, and why is it necessary to write one? What information should you provide, and when must you give notice to a soon-to-be-former employer?
This article will guide you on how to write a formal resignation letter, as well as sample letters and templates for you to use when writing your own.
Defining What A Resignation Letter Is
A resignation letter is a letter that informs your employer that you are resigning from your position. It formally terminates your employment and can be written in the form of a printed letter or an electronic message (email). In addition, you may check out free resignation letter templates on the Internet and download them to make one of your own.
How to Write a Formal Resignation Letter
When you leave a job, it is critical to do it gracefully and professionally. You are not, however, required to offer a detailed explanation. Instead, keep your message or email brief and to the point. The following information should be included in your letter:
- Intent to Resign: Prior to tendering your resignation, provide enough notice to your employer, write a formal resignation letter, and prepare to move on. Your letter should begin by stating that you are resigning.
- Last Day of Work: Not only do resignation letters convey the employee’s intention to depart, but they also include information regarding the employee’s last day of employment and any other demands or specifics. This simplifies the changeover process for both the business and the employee.
- Offer to Assist with Transition: Frequently, resignation letters include an offer to assist with the transition, whether by recruiting or training a replacement. Thus, the employee and employer can move on from the situation with closure, a sense of mutual respect, and a sense of amicability.
- Contact Information: Include your personal contact information in your letter of resignation so that the company can easily reach you.
Resignation Letter Samples
Check out resignation letters that include an apparent reason for departing, as well as letters and emails sent in response to unusual situations, such as no notice or short notice.
Short Notice Letters
While many employers want employees to give two weeks’ notice before quitting their positions, this is not always possible. How to resign with little or no notice is outlined below.
Pursuing Better Opportunities
When people believe that better chances await them, they are frequently compelled to take the risk of quitting their occupations.
- Job Isn’t a Good Fit
- Lack of Opportunities for Growth
- Career Change
- Career Growth
- Better Salary and Benefits
- Dream Job Offer
- Going Back to School
Family Reasons and Medical Reasons
Significant life events such as health problems, marriage, pregnancy, and childbirth are all typical (and acceptable) reasons for people to leave their careers.
- Getting Married
- Maternity Leave
- After Maternity Leave
- Health Reasons
- Family Reasons or Family Illness
- Stay at Home Parent
Workplace changes are not always simple to withstand. If you believe that it is time to move on due to a change in management or organization, these samples will assist you in structuring a considerate letter of resignation. Additionally, there is a sample of a manager’s resignation acceptance letter.
Resigning From Short-Term Positions
Occasionally, you may tell from your first day of work that you will not have a long tenure with an employer, either due to the work environment itself or because the employee is considered temporary or part-time.
Congratulations on reaching retirement age! Consider these scenarios when you’re aware that your working days are drawing to a close.
Resigning with Grace
Even if you encountered hostility at work, it is essential to resign gracefully and with thanks. You want to leave the organization on a positive note, as you never know when you will want a letter of reference or referral.
When to Give Your Employer the Letter of Resignation
Now that you know how to write a formal resignation letter, it is customary to send this letter well in advance of your departure (especially if your contract requires it). Two weeks is the bare minimum unless you are compelled to quit without advance notice or on short notice.
If you choose to inform your boss in person of your resignation, bring a printed copy with you. However, if you work remotely or need to resign quickly, you can deliver your resignation via email.
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About The Author
Krizzia Paolyn is an SEO Specialist and holds a bachelor’s degree in Psychology. She started her professional career as a writer for various digital magazines and renowned publications. It has always been her passion to share her voice, and at the same time, to encourage other people to speak up.