Should You Get a Virtual Office?
More business transactions getting digitized means traditional offices are also becoming obsolete. This trend gives rise to a new corporate setting: the virtual office.
What is a virtual office?
In a nutshell, a virtual office provides all the benefits of an office save for the actual office space.
Virtual offices often include a business address, mail forwarding, and virtual receptionist. Most also offer meeting rooms you can rent by the hour for when you need to meet clients. Co-working spaces are also typical features. So you can run your business from the comfort of your home or from anywhere in the world.
Advantages of a Virtual Office
If you’re thinking of getting a virtual office, the first question to ask yourself would be: why should you? How will a virtual office benefit your business?
To help you answer those questions, we’ve listed the advantages of a virtual office.
Professional Business Address
The greatest advantage of a virtual office is you get a business address in a prime location at a fraction of the cost.
You can have your own business address in Manhattan without paying New York rent.
It lends your business a professional image. When clients see that your office is in a prime business district, it gives the impression that your business is doing great. They’ll think that if you can afford a space in such places, then you probably have many customers. This helps establish and build client trust.
Establishes Market Presence
Aside from start-ups, virtual offices are also great for businesses planning to establish a local presence.
Say, you want to strengthen the market in Florida. In a traditional office setting, you will open up a branch there. You’ll pay for new staff, office space, utilities, taxes, etc.
But with a virtual office, you won’t even have to do operations in that state. Having a local address and phone number already allows you to establish a presence in the local market.
On-demand Office Space
Though the majority of transactions are done online, there are still times when you need to meet a client in person. Most virtual offices have meeting rooms for rent even on short notice.
You rent a physical space only when you need it, thereby saving you money.
Unlike traditional offices, virtual ones don’t constrain you to a place. You can run your business anywhere there’s an internet connection.
You can answer client inquiries while lying on your bed in your pajamas. It also allows you more flexibility as to working hours. You can work at midnight or at dawn, it’s totally your call.
This added flexibility is also great for boosting productivity. You work at your preferred hours which is usually when you’re most productive.
If you’re a small business owner who can’t yet afford your own space, a virtual office would be great for you. There’s no need to pay for power, water or any other utilities. Paying for a virtual office is also very much cheaper than the rent you’ll pay for an actual office space.
Easier to Set-up
Forget about furniture, office equipment, security cameras, and even hiring a receptionist. You won’t need that in a virtual office.
All you ever have to worry about is setting up your internet connection and phone system. And, of course, your actual business.
Part of the virtual business address is a virtual mailing address. Most virtual office services also office mail forwarding services. They receive your business-related correspondence and sends it to wherever you are. So you won’t have to worry about missing important mail even when you’re on vacation.
If you’re tired of having to spend an hour or two on the road just to get to work, then you should consider switching to a virtual office. You only have to worry about commuting when you’re meeting a client.
This is also true for your employees. They won’t have to spend most of their morning competing with a thousand people on the subway. Or endure hours of traffic just to get to work and back home.
Cons of Getting a Virtual Office
While a virtual office may seem like the ultimate deal, it has its disadvantages too.
It’s Not for All Types of Businesses
Not all businesses can benefit from a virtual office.
If your business involves providing services where personal contact is necessary, a virtual office is not for you. Medical clinics, bakeries, restaurants, and barbers shops are examples of such. It’s not advisable for large businesses too.
A Home Office is Still Cheaper
For businesses that don’t serve clients directly, setting up a home office is still cheaper than renting a virtual office.
Not having all your employees in one place can cause scheduling conflicts. Especially if your employees live in different countries with different time zones.
This is not to say it’s not possible because it totally is. You and your employees just have to put in more effort.
Is a Virtual Office Right for Your Business?
Now that you know the pros and cons of a virtual office, you’re closer to deciding whether it’s right or not for your business. But first, you need to ask yourself these questions:
- What are your competitors doing?
- Is it possible to do all your operations virtually? Or will you still need an office space?
- Are you ready for a possible overlapping of your personal life with your professional life?
- Can a virtual office set-up sustain your operations in the long-term
The answer to these questions will help you make the best decision for your business.
Get a Virtual Office in Boca Raton, Florida
Are you looking for a virtual business address in one of the most business-friendly cities in South Florida? Our virtual office in Boca Raton is perfect for you!
We offer call and mail forwarding as well as meeting rooms for your on-the-spot client presentations. We have an array of fully-furnished executive office space for rent in Boca Raton too. Contact us now to know more about how we can help you grow your business.