The 10 Best Staplers For Office Use
Published January 9, 2023
There is no argument that staplers are a staple in the office (pun intended). It’s useful in many aspects of office life, from keeping important documents together to keeping your officemate’s mouth shut.
However, like most office tools, staplers come in all sizes and a variety of features, depending on their intended use. Not to mention that there are now electric staplers in addition to manual ones. It’s wild, right?
So how do you know which staplers are more suited to your needs?
That’s where we come in. To help you choose the best stapler for you, we’ve scoured web forums and product review sites. We’ve even tested some of the most recommended stapler brands ourselves to come up with an impartial roundup of the best staplers for office use.
So without further ado, here are some of our most recommended staplers for office workers:
Best Stapler for Everyday Office Use
If you’re looking for style and durability, this is the stapler for you. With its white top and golden base, this Swingline stapler won’t only help you staple large stacks of paper. It can be an Instagrammable desktop accessory too.
Thanks to its contoured design, it’s pretty comfortable to use too. It is designed for desktop use but can also be used for pinning and tacking paper when the top is opened. When the anvil is reversed, the tool can produce pointed staples for temporary pinning.
Plus, it has a 20-sheet capacity and a spring-loaded refill mechanism. It can also accommodate a strip of 210 Swingline S.F. standard-size staples sold separately). You won’t have to worry about running out of staples in the middle of a stapling job too. This unit has a low staple indicator that automatically notifies you when it’s time for a refill.
- metal base with a solid plastic top
- spring-loaded refill mechanism
- contoured edges
- low staple indicator
- 20-sheet capacity
- it’s stylish
- It’s sturdy
- heavy enough to double as a paperweight
- the metallic gold base doesn’t easily fade or tarnish
- opening the top for tacking can be a challenge
Best for Stapling Thicker Types of Paper
Due to its 30-sheet capacity, the Leitz NeXXt stapler is also ideal for school and home use. It uses two different staple types, which are 24/6 and 26/6, and holds invisible Leitz white staples.
The tool is constructed of blue plastic and features a contoured design with a smooth finish for added comfort.
The unit is extremely compact and comes equipped with anti-slip feet that protect the furniture, such as tables, from scratches. Users can perform closed or open fastening using the rotating anvil. Additionally, the instrument opens 180 degrees and includes a nailing function. The device’s patented Direct Impact Technology ensures effortless and precise operation.
- compact design
- anti-slip base
- rotating anvil
- built-in staple remover
- doesn’t jam easily
- includes white staples which is barely noticeable when photocopied
- the material feels a bit flimsy
- not that durable compared to other Leitz staplers
Highest-Rated Manual Stapler for Durability
This iconic Swingline Rio Red Stapler features a retro design that makes it instantly recognizable. Its bright color makes it easy to locate the tool on a cluttered desk.
Moreover, this model features a metal exterior and is extremely durable. It is comfortable to use due to its rounded corners and streamlined shape. The device has a rubber bottom that keeps it stable when pressed. Additionally, it features a unique inner rail that guides each brace and ensures jam-resistant performance.
Although the 747 stapler has a 25-sheet capacity, it can also be used to tack papers to a bulletin board and create temporary pin staples. To accomplish these tasks, users must flip open the tool or reverse the anvil.
- all metal construction
- anti-jam mechanism
- anti-slip rubber bottom
- staple refill indicator
- 25-sheet capacity
- sturdy built
- comfortable to use
- iconic bright-red color perfect for vintage-themed spaces
- the anti-jam mechanism sometimes doesn’t work especially if its low on staples
Most Recommended Flat-Clinch Standard Stapler
Max has been manufacturing stationery in Japan for over 75 years, which is unsurprising given the brand’s high quality. So, let us take a closer look at the Max stapler.
Firstly, you may think it is a standard tool; I mean, what makes it unique? Well, it’s made of the usual plastic and metal but it also features a soft-touch rubber and comes in an ergonomic shape. Plus, the lever design allows the user to easily pierce even a stack of paper sheets. All these earn it a spot on this list.
In addition, the loading process is so simple that even a child can do it: simply open the upper section to gain access to the large capacity container and load a strip of staples. By the way, it works well with two different staple sizes: #3 and #35.
Furthermore, this device is distinguished by the fact that it forms a flat clinch on the backside of a paper bunch. This is quite advantageous, especially if you deal with loads of paperwork that take up an inordinate amount of space. With the help of Max, it will conserve a greater amount of it.
- 30 sheet capacity
- “Twin lever” mechanism
- Made of high-impact plastic
- longer lifespan
- ergonomic shape
- flat-clinch design makes it ideal for stapling coin flips
- louder than most staplers
Best Industrial Stapler
You’ll be speechless when you see this unit as it’s quite large, and then you’ll understand what a true stapler is. Indeed, this tool is optimized for piercing thick documents or a substantial stack of paper. To be more specific, approximately 100 sheets. Moreover, the user can attach the paper sheets without a drop of sweat.
It’s pretty evident that this is heavy-duty metal construction. This, however, makes the Mr. Pen stapler a desk-based device rather than a portable and handheld device. Thus, the manufacturer warrants the product’s proper operation and provides a lifetime warranty.
Additionally, loading is simple; simply pull back the metal cover and load another strip of staples. Mr. Pen is compatible with metal clips measuring 1/4, 5/16, 3/8, and 12 inches. In fact, the device comes equipped with a box of 1,000 12-inch staples, so it is ready to use immediately upon purchase.
- up to 100 sheet capacity
- compatible with ¼, 5/16, ⅜, and ½-inch leg staples
- high-strength spring
- designed for heavy stapling
- very sturdy
- can staple thick sheets of paper with minimal effort
- loading staples can be confusing for beginners
- the staples tend to bend oddly instead of going through the stack of paper
Most Recommended Stapler for Office and Home Use
With the Bostitch Office Booklet, you can be certain that you will never get stuck because of its unique and practical jam resistance construction. The saddle stitch stapler was explicitly created for booklets, brochures, and other projects that require stitching the paper together in the center rather than near the edge.
Moreover, the entire unit is constructed entirely of metal, which ensures the device’s durability. Thus, it will not fail or jam, which typically results in the user wasting time searching for another device. Additionally, the name implies that it is suitable for office or school desktop use but not for handheld use.
Despite its unusual shape, the Bostitch Office Booklet functions as a standard device, and so, the loading process is identical. To load a new staple strip, simply lift the top cover, insert the staple strip, close the cover, and it’s good to go.
The staples are the same size as standard staples. This means that you can switch the staples between devices as needed. Furthermore, you will save money by not having to purchase separate staples for each device.
- can staple up to 20 sheets
- all metal construction
- jam-resistant technology
- compatible with standard staples
- works for everyday stapling needs
- high quality materials
- the striker plate and the staples are slightly misaligned causing the staple to bend oddly
Best Mini Stapler
If you are looking for a portable paper clinch that can even fit in a pocket, then you might like this Swingline Tot, which is cool and cute. At the same time, it comes in a variety of colors, so the users can choose any.
This tiny helper is made of plastic and metal parts. The construction is quite simple and relatively small, but it pierces up to 12 sheets of paper and binds them securely. There is another feature that will also help users; its built-in staple remover.
The user won’t experience any issues while loading a refill strip, thanks to familiar construction: lift the top cover, and the container is ready for loading. However, there is another feature – an extra container for refilling.
The second container is in the base of the device; thus, you can put another strip inside by removing the plastic cover. This feature is really awesome because you won’t run out of the clips if you take the stapler out of the office or home.
As for the types of clips, Swingline Tot also works nicely with regular staples of ¼ inches size.
- made of high-impact plastic
- 12 sheet capacity
- storage compartment for extra staples
- comes in multiple colors
- pocket size, perfect for stapling on-the-go
- easy to use
- not suitable for everyday use
- not as durable as advertised
Bestselling Heavy-Duty Compact Stapler
The Bostitch Office stapler is a versatile device that can be used on a table or hand-held position. Additionally, it is suitable for bulletin boards and handicrafts. This feature is handy for anyone who works with stacks of paper daily or simply wants to announce some news by hanging papers on bulletin boards. So, this is an attractive option for educators.
This device is constructed simply; the primary materials are plastic, which prevents sliding, and metal. Additionally, there is a rubber base that prevents it from sliding on any surface. As you might guess, there is one significant feature – it rotates 180 degrees. To refill it, simply lift the top cover and insert staples.
The clinch performs admirably: first, you do not need to apply excessive force. Second, it can bind up to 40 sheets of paper simultaneously. Also, the metal stitch is flat rather than rounded, saving space when putting them in a folder.
As for the clips themselves, there is no need to search for a specific size; this device works with standard clips.
- 40 sheet capacity
- 180 degree rotation
- no jam rechnology
- flat clinch design
- non-skid rubber base
- easy to hold and use
- doesn’t take a full load of staples
- it tends to be really loud when used
Best Plier Stapler
Once you see this Rapid stapler, you can rest assured that it will never break due to its impressive size and construction. This device is entirely made of metal and will almost certainly be passed down to your great-grandchildren. Isn’t that incredible?
Due to its chrome finish, it’s difficult to tell how slippery it is to hold. Perhaps you will experience some slippage with wet hands, but it will be minimal. The handling, on the other hand, is quite comfortable due to the ergonomic design. Maintenance, particularly loading a strip of staples, is simple because all you have to do is pull the hook and insert a set of staples. Believe it or not, this is all that is required to operate this stapler.
- made from chrome-plated metal
- adjustable anvil for pinning
- ergonomic handle
- easy to use
- can be used on materials other than paper
- doesn’t take a full load of staples
- isn’t compatible with standard American staples
Bestselling Stapler for Home and Office Use
If you’re looking for a stapler you can occasionally use at home, AmazonBasics may be the perfect fit. Despite its compact size, this device will work well for any type of project, as the type of clinch can be adjusted. The regular bends the metal stitching inside, while the bent straightens the metal stitching inside. Additionally, it is compatible with both horizontal and vertical surfaces. In other words, you can detach the bottom section and tack a paper sheet to a bulletin board while holding it vertically.
The materials are simple: a plastic cover and bottom part covered in rubber to prevent sliding while using the stapler. A metal inner part of the stapler ensures long-lasting performance.
However, the maximum number of stapled sheets is ten, even though the container for the staples is larger and can easily hold up to 200 staples. Furthermore, it uses standard staples and comes with 1,000 staples.
- rotatable anvil for temporary and permanent stapling
- rubber base to prevent skidding or slipping
- 25 sheet capacity
- compatible with standard staples
- sturdy for its price
- can easily jamb when used on more than five sheets of paper
Which is the Best Stapler For You?
So which one of the 10 heavy-duty staplers is the best stapler for you? The choice solely depends on the number of papers you need to bind, your workload, and the type of office you are in. So consider all these factors and remember that having the right and durable power tools can help increase your productivity at work.
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